ACTIVITIES / ABOUT / BIO / LEGAL

Order of Architects
Marge architecten bv bvba is registered on the table of the provincial Council of the Order of Architects of East Flanders

Insurance
Marge is covered for civil professional liability for all assignments in Belgium by insurance company EUROMAF, Polis nr: 8100866J. Euromaf Belgium is located at Paepsemlaan 11, block A bus 4, 1070 Brussels and has VAT number BE 478.841.983, website www.euromaf.be, email euromaf.be@euromaf.com. Marge is insured for the following capital; Physical damage: € 1,500,000 per claim, Non-material and material damage mixed: € 500,000 per claim, Entrusted property: € 10,000 per claim

Codes of conduct
For a list of the codes of conduct to which the company is subject we refer to the regulations of professional duties on the site of the Order of Architects.

General data processing policy – external

MARGE takes your rights with regards to data processing seriously. In this document MARGE explains how it gathers, process and makes use of your data. As such this outlines the general policy of MARGE with regards to data processing.

The responsible for dataprocessing is:
MARGE architecten bv bvba
Sassevaartstraat 46/210
9000 GENT
VAT BE 0666.626.659

Contact Thomas Roelandts or Steven Schreurs through info@margeprojecten.be for any questions with regards to this declaration and our policy. For enquiries beyond mere information we might require you to identify yourself, to make sure we are supplying the right person with the requested information and data.

When and to what ends MARGE compile and process data?

MARGE compiles an processes data about you when you call on our services as a customer or when you contact us in another way. Those activities can be resumed under the header of “customer management” and concern specifically the execution of the projects we undertake with you.

If you are a supplier, your data or those of your contact persons are processed as part of the supply of products or services, for the generic purpose of “supply administration”. Furthermore, we process your data, as a customer or as a supplier, when drawing up invoices and other accounting documents. This constitutes the purpose of “accountancy”. In some cases, we process your data as a prospect, i.e. a person who does not have a contract with us as yet, with the intention of offering our services (direct marketing).

Finally, we might process data about you because this is or might be of importance to our activities, for instance, in order to call on you for advice or services. These activities are defined as “communication” or “public relations”.

What data does MARGE gather and process?

The data concerned are those you share with us and those we need for the execution of the project for which you call on us, such as your name, address, e-mail address and professional data, such as your company name and VAT-number, data about the composition of your family, your national registry number to file a request for the environmental permit and all other data in relation to this.

Mostly these data are supplied directly by you, but we might also obtain data from other parties you collaborate with. The data might also relate to your interests or plans for a future project. We process financial data as part of our accountancy. Data about your function and activities are processed as part of communication or public relations.

How does MARGE gather your data?

We gather your data when you fill out the corresponding (paper or digital) forms. Sometimes also as part of a conversation, contact by phone or mail. Normally we are supplied with these data directly by. In some cases we might obtain them indirectly as well. This is the case when we obtain data about collaborators of suppliers through the suppliers themselves. In case of direct marketing we might also obtain data from third parties. In those cases we will inform you about how we received your data.

What are the basic principles behind the processing of your data by MARGE?

In principle we collect and process your data based on the contractual relation we have with you as a result of your assignment and the contract we sign with you. This is also the basic principle fort he processing of data on suppliers and for the “accountancy” processing. In those cases when the processing is not required to execute the contractual relation, such as direct marketing and communication/public relations, it is based on our justifiable interests as an enterprise, in particular the freedom of enterprise and information. We will ensure there is always a balance between our and your interests, for instance by acknowledging you have a right of protest.

Will these data be communicated to third parties?

Your data are mainly processed internally as part of customer management, supply management, accountancy and communication/public relations by the service/responsible who co-ordinates these activities. They can be passed on for specific punctual services or assignments to processors we work with, albeit under our control at all times. It might occur that we are required to pass on information about you. This is the case, specifically, when we are under legal obligation or when entitled government bodies request these data from us. In these circumstances we will assess whether the requirements in order to make this request is met.

In principle your data will not be passed on to third countries or international organizations. This might occur, however, as part of contracts we undertake for cloud services. Your data might be stored, for instance, on servers in third countries to which we have, in principle, sole access. If this should happen, we will ensure that the provider of these services is headquartered in a country with a decent level of protection or that we sign an agreement for the protection of your rights with this provider.

Your rights

You have access to the data we process about you at any time and whenever necessary you can have these data corrected or erased. To this effect it suffices to file a request with Thomas Roelandts or Steven Schreurs through info@margeprojecten.be, with a proof of your identity. We require this to prevent from communicating your data to some one who is not entitled to them. If we process data for direct marketing purposes, you can oppose to this at all time. In those cases it suffices to file a request with Thomas Roelandts or Steven Schreurs through info@margeprojecten.be.

Should you not agree with the way in MARGE processes your data, you can always file a complaint with the Data Protection Authority (www.dataprotectionauthority.be), Rue de la Presse 35, 1000 Brussels.

Alterations

MARGE architects reserves the right to make alterations to this declaration and/or this policy. Alterations will be communicated to users via the website. The full policy will be published on the website as well.

General data processing policy internal/human resources

MARGE takes the rights of its collaborators/staff members with regards to data processing seriously. In this declaration MARGE will explain how it collects, processes and uses your personal data as collaborators/staff members.

Responsible for processing:
MARGE architecten bv bvba
Sassevaartstraat 46/210
9000 GENT
VAT BE 0666.626.659

For any questions with regards to this declaration and our policy, you can always refer to Thomas Roelandts or Steven Schreurs through info@margeprojecten.be.

When does MARGE gather and process data?

MARGE gathers and processes your data as an applicant, collaborator or staff member. You provide us with those data on the occasion of your application or your subsequent recruitment, i.e. when filling out paper and electronic forms and/or during interviews.
Afterwards we process these personal data on you during and over the period of the execution of your employment contract. These appear from their execution as such.

What data does MARGE gather and process?

The data concerned here are those you share with us and which we require in order to evaluate your application and carry out your employment contract, such as your name, address, e-mail address and the data with regards to the composition of your family. We need these data specifically in order to calculate your salary correctly. Normally you provide us with those data directly.

Financial data allow us to pay your salary and are processed as part of our accountancy.

To what purposes does MARGE gather and process data?

We process these data as part of our personnel administration (calculation of salaries and the application of the social legislation) and HR management (evaluation, follow-up, education and training…), as well as work planning and accountancy.

What are the basic principles behind the processing of data by MARGE?

The processing of your data as an applicant, collaborator or personnel member is based on your application, freelance collaboration agreement or employment contract with us.

How long does MARGE hold on to your data?

We store your data as long as is required under the execution of social legislation. This means that we keep your data as long as you are employed with us, but also up to 5 years after the termination of this employment. We do not store the data of applicants we do not hire, unless we decide to constitute a recruitment reserve. In this case we ask the candidates if we can hold on to these data for a longer period.

Are these data communicated to third parties?

Your data are processed internally, as part of our personnel administration, personnel management and accountancy by the department/responsible for HR management and accountancy. They are passed on to our social secretariat, which acts as our processor with regards to personnel administration, under our control. In doing so your data are also shared with various government services such as the Federal Public Service Finance, as part of withholding tax and ONSS for the calculation of social contributions.

Generally speaking it might happen that we are under an obligation to pass on data about your person. This is the case, specifically, when we are under a legal obligation or when entitled government bodies require these data from us. In these circumstances we assess if the conditions to request the data are met.

In principle your data will not be passed on to third countries or international organizations. This might occur, however, as part of contracts we undertake for cloud services. Your data might be stored, for instance, on servers in third countries to which we have, in principle, sole access. If this should happen, we will ensure that the provider of these services is headquartered in a country with a decent level of protection or that we sign an agreement for the protection of your rights with this provider.

Your rights

You have access to the data we process about you at all time and, if required, you can have them corrected or erased. To this effect you merely need to file a request with Thomas Roelandts or Steven Schreurs through info@margeprojecten.be , with a proof of your identity. We ask this in order to prevent your data from being shared with people who are not entitled to them. Should you not agree with the way in which MARGE processes your data, you can always file a complaint with the Data Protection Authority (www.dataprotectionauthority.be), Rue de la Presse 35, 1000 Brussels.

Alterations

MARGE reserves the right to make alterations to this declaration and/or this policy. Alterations will be communicated to users via the website. The full policy will be published on the website as well.

Photo: Leen Van Severen